User Management

Welcome to the User Management section of Mellonial! This powerful feature allows you to control who has access to your organization's profile and job listings within Mellonial. You can invite team members, assign them different roles, and manage their access permissions, making collaboration smooth and secure.

Accessing User Management

To manage users for your organization:

  1. Log in to your Mellonial account.
  2. From the navigation menu, click on your Organization Name or the Settings icon (often a gear icon) in the top right corner.
  3. Select User Management from the dropdown or sidebar menu.

[SCREENSHOT: User Management menu item highlighted in the organization settings or navigation.]

This will take you to your User Management dashboard, where you can see a list of all current users associated with your organization.

[SCREENSHOT: User Management dashboard showing a list of users with their names, emails, and roles.]

Tip: Only users with 'Admin' permissions can access and modify user settings. If you don't see this option, you might need to contact your organization's Mellonial administrator.

Understanding User Roles

Mellonial offers different user roles to help you manage access effectively. Each role has specific permissions, ensuring that team members only have access to what they need.

  • Admin: Has full access to all organization settings, including adding/removing users, managing company details, and all job-related functions. This role is typically for owners or senior managers.
  • Editor: Can create, edit, and manage job listings, as well as manage job applications. They cannot manage user accounts or change core organization settings.
  • Viewer: Can view all job listings and company details but cannot make any changes or manage applications. Ideal for team members who need to review information without making modifications.

Important: Carefully consider the role you assign to each team member to maintain the security and integrity of your organization's information.

Adding a New User

Inviting a new team member to your Mellonial organization is straightforward:

  1. From the User Management dashboard, click the + Add New User button.

[SCREENSHOT: The "Add New User" button highlighted on the User Management dashboard.]

  1. A form will appear. Enter the new user's:
    • First Name
    • Last Name
    • Email Address (This is where their invitation will be sent.)
    • Select their desired Role (Admin, Editor, or Viewer) from the dropdown menu.

[SCREENSHOT: The "Add New User" form with fields for first name, last name, email, and role dropdown.]

  1. Click the Send Invitation button.

    Tip: The new user will receive an email invitation to join your organization on Mellonial. They will need to accept the invitation and set up their password if they don't already have a Mellonial account.

    Warning: Ensure the email address is correct. An incorrect email will result in the invitation not being received, and you'll need to send it again.

Managing Existing Users

You can easily modify the roles of existing users or remove their access from your organization.

Editing User Roles

To change a user's role:

  1. On the User Management dashboard, locate the user you wish to modify in the list.
  2. Click the Edit icon (often a pencil icon) next to their name.

[SCREENSHOT: The "Edit" icon next to a user's name in the user list.]

  1. A pop-up or inline form will appear, allowing you to change their Role.
  2. Select the new role from the dropdown menu.
  3. Click Save Changes.

[SCREENSHOT: The edit user form showing the role dropdown and Save Changes button.]

Deactivating or Removing a User

If a team member leaves your organization or no longer requires access, you can remove them:

  1. On the User Management dashboard, find the user you want to remove.
  2. Click the Remove or Delete icon (often a trash can or 'X' icon) next to their name.

[SCREENSHOT: The "Remove" or "Delete" icon next to a user's name in the user list.]

  1. A confirmation prompt will appear asking if you are sure you want to remove the user.

  2. Click Confirm to proceed.

    Important: Removing a user will immediately revoke their access to your organization's Mellonial account. They will no longer be able to view or manage your company's information or job listings.